The UH 6 Hawaii form is a Notification of Personnel Action used by the University of Hawai‘i to document overload and casual employment situations. This form captures essential information about the employee, including their identification details, employment status, and salary information. Understanding this form is crucial for both employees and employers to ensure compliance with university policies and state regulations.
The UH Form 6, officially known as the Overload & Casual Notification of Personnel Action, is a crucial document for managing temporary appointments within the University of Hawai‘i system. This form collects essential information about the individual being appointed, including their name, address, and identification details, such as the UH ID number and date of birth. It also captures demographic information, including citizenship status and ethnicity, which can be important for compliance with various regulations. The form outlines the specifics of the personnel action being taken, including the nature of the appointment, effective dates, and details about the position, such as the title, full-time equivalent (FTE) status, and salary information. Additionally, it requires approvals from various authorities within the university, ensuring that all necessary checks are in place before an appointment is finalized. Importantly, the form clarifies that appointments are temporary and do not constitute a contract for employment, emphasizing the need for adherence to university policies and applicable laws. Overall, the UH Form 6 serves as a vital tool for maintaining transparency and compliance in personnel actions within the university framework.
Filling out the UH 6 Hawaii form can be a straightforward process, but several common mistakes can lead to delays or complications. One frequent error is the omission of the UH ID number. This number is crucial for identifying the individual within the university system. Without it, the form may be processed incorrectly or not at all.
Another common mistake involves the incorrect formatting of the name section. The form requires that names be entered in all capital letters. Failing to adhere to this formatting guideline can result in confusion and misidentification. It is important to ensure that the last name, first name, and middle name are clearly written in the specified format.
Individuals often overlook the effective date of the personnel action. This date is essential for determining when the changes will take effect. If this field is left blank or filled out incorrectly, it may lead to misunderstandings regarding employment status or pay. Accurate completion of this section is critical for both the employee and the employer.
Finally, people frequently make errors in reporting their tax exemption status. This section requires careful attention to detail, as providing incorrect information can have financial implications. Individuals should double-check their status and ensure that they understand the requirements before submitting the form. Each of these mistakes can complicate the processing of the UH 6 form and should be avoided to ensure a smooth experience.
UNIVERSITY OF HAWAI‘I
OVERLOAD & CASUAL
NOTIFICATION OF PERSONNEL ACTION
UH FORM 6 (PERS) REV. 8/12
1. UH ID NUMBER
2. NAME (CAPS) LAST, FIRST, MIDDLE
3. ADDRESS
ZIP CODE
STREET
CITY
STATE
4.Date of Birth
5. SEX
6. US Citizen
7. VISA Type
8. Visa NTE
9. HI
10. VET
11. MARITAL
12. PHYSICAL
13. TAX EXEMPT
14. Payroll
15. Fica
RES
STATUS
HANDICAP
FED
Num
DIST CODE
16.
Retirement
17. Ethinicity
18. NATURE OF ACTION
19. EFFECTIVE DATE
20. APPOINTMENT PERIOD
FROM
TO
21.
FROM: POSITION TITLE
22. CURRENT FTE
29. TO: POSITION TITLE
30. NEW FTE
23. POSITION
24. OCC GRP
25. SALARY
26. PAY RATE
27. ISLAND
31. SALARY
32. PAY RATE
33. TOTAL OVERLOAD FUNDS
NUMBER
CD
RANGE STEP
Hourly Rate
Monthly Rate
28.
NAME OF EMPLOYING AGENCY
34. NAME OF EMPLOYING AGENCY
DEPT
DIVISION
BRANCH OFFICE
SECTION
UNIT
SUPERVISOR UH ID NO.
35.
ACCOUNT CODE
36. REMARKS
37.
User Block 1
38. User Block 2
Primary Approval Site
DOCUMENT NUMBER
This Notification of Personnel Action Form does not in any way constitute a contract for employment. Terms and conditions of employment are specified in applicable policies, procedures, statutes, rules, regulations, laws and collective bargaining agreements, as appropriate. Appointments effected via this form are temporary in nature and may be discontinued as appropriate. In the event service does not continue throughout the term, if any be specified, the salary due shall be based upon the period of actual service.
39A.
CHAIRPERSON, DEPARTMENT HEAD OR PRINCIPAL INVESTIGATOR
DATE
39E. FISCAL AUTHORITY
39B.
DEAN, DIRECTOR OR PROVOST
39F. APPOINTING OFFICER
I certify that to the best of my knowledge the appointment or personnel transaction
shown above has been made in compliance with all applicable laws and statutes of
the State of Hawai‘i.
39C.
DEAN OF GRADUATE DIVISION (For Overload Only)
SIGNATURE
39D.
SR VICE PRESIDENT/CHANCELLOR OR VICE PRESIDENT
The UH 6 Hawaii form serves as a Notification of Personnel Action, specifically for overload and casual appointments. Several other documents share similarities with this form in terms of their purpose and content. Below is a list of six such documents:
Each of these documents plays a vital role in managing employment records and ensuring compliance with various regulations, much like the UH 6 form does within the University of Hawai‘i system.
Hawaii Form N-15 - Proper utilization of this form can enhance not only the taxpayer's financial status but also the local economy.
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